How to Create a New User

The User Admin screen is where you can create new user accounts, edit existing user accounts and also disable user accounts. You can also change the passwords of users here.
Begin by selecting the type of user to be created (Student or Teachers) by clicking the tabs in the top right hand corner of the screen.

Note: Should you wish to create a new Frog Admin, the Teachers tab should be used.

How to Create a New Student

Click on the Student tab to access the Student List.
Click on the Create New Student button in the top left hand corner.
The next screen consists of two forms to be completed: Student Information and Parent or Guardian. These are accessed using the tabs at the top of the page.
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Begin by entering all the students’ personal details into the Student Information form. You will need to use the drop down menus for some selections.
Note: * indicates compulsory entry is required. You will not be allowed to continue unless these entries are completed.
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Note: When creating a student you must insert the students NRIC/Passport Number or Birth Certificate Number into the National ID/Passport box. You will not be allowed to continue unless this is completed.
htcans5 Once completed click on the Next button to enter the users Parent or Guardian information.
At the Parent or Guardian screen you need to first select what type of user you want to create. You have two options:
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  • Parent: The details you are entering are for the students’ parents.
  • Guardian. The details you are entering are for the students’ legal guardians.
Note: Both of these options require the IC/ID number of the parent or guardian.

How to Create a New Parent or Guardian

To create a new parent/guardian account, click on either the New Parent or New Guardian radio buttons.
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Click on the New radio button to create a new Father/Male Guardian account. If the Father/Male Guardian is not required please move on to the Mother/Female Guardian section.
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The Parent or Guardian page has 2 sections (Father/Male Guardian and Mother/Female Guardian). You will need to complete either/both of these sections using the drop down menus for some of the options. If only a single parent or guardian is known then only a single section needs to be completed.
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Note: When creating a parent or guardian you must insert the parent or guardian’s NRIC/Passport Number or Birth Certificate Number into the National ID/Passport box. You will not be allowed to continue unless this section is completed.
htcanpog4 When you have finished filling in all the details, click the Save button in the top right corner.
Note: If the parent/guardian already exists in the Frog VLE database the following message will be displayed:
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If this message is shown, copy the Yes ID of the parent/guardian and proceed to the section ‘Linking an Existing Parent to a Student’.

How to Create a New Teacher or Admin

Click on the Teachers tab.
htcantoa2 Click on the Create New Teacher button.
Begin by entering all the users’ personal details into the Create Teacher form. You may need to use the drop down menus for some selections.
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Use the Role drop down menu to create either a Teacher account or Frog Admin account.
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Note: Once a Teacher has been created, they cannot then be changed into a Frog Admin user later.
htcantoa5 When you have finished filling in all the details, click the Create button at the bottom right corner to create the user.

How to Reset a Password

As a Frog Admin you have the ability to reset passwords for users. This is useful if a user has forgotten their password and cannot change it themselves.

Begin by selecting Password from the tab menu in the top right hand corner of the screen.

Select Reset Password from the Choose Option drop down menu.
 
Select the User Type from the drop down menu. Choose Student, Parent or Teacher.
 
Once you have selected the user type, enter the username/Yes ID of the user you want to change the password for.
Note: An I.C. Number cannot be used for resetting passwords.
 
Now enter the new password for the user.  This must be between 8 and 16 characters long and can only include ‘A-Z’, ‘a-z’, ‘0-9’, ‘+’, ‘_‘.
 
Now you must click on the Verify button to check the Username you have entered is recognised in the system. If it is found successfully, the details will be displayed on the right.
 
Click Save to update the system.
 
A message will appear confirming that he password has been successfully changed.

How to Reset a Dongle Password

As a Frog Admin you have the ability to reset passwords for dongles. Begin by selecting Passwords from the tab menu in the top right hand corner of the screen.
Select Reset Password from the Choose Option drop down menu.
 
From the User Type drop down menu, select Dongle.
 
In the Username / I.C. Number box, enter the Yes ID for the dongle. This looks like an email address usually ending in @moe.yes.my.
Note: An I.C. Number cannot be used for resetting passwords.
 
Now enter the new password.  This must be between 8 and 16 characters long and can only include ‘A-Z’, ‘a-z’, ‘0-9’, ‘+’, ‘_‘.
 
Now click on the Verify button to check the Username / Yes ID you have entered is recognised in the system. If it is found successfully, the details will be displayed on the right.
 
Click Save to update the system.
 
If the password change has been successful, a message will appear confirming this.
 
Note : An email confirming your password change will also be sent to :
  • Your school email : schoolcode@1bestarinet.yes.my
  • Your school VLE Administrator email : vleadmin.schoolcode.@yes.my

How to Edit a User

As a Frog Admin user you may need to edit the details of a user, such as editing their home address.
Begin by selecting the type of user to be created (Student or Teachers) by clicking the tabs in the top right hand corner of the screen. For this example we will be editing a student user.
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After selecting the type of user you need to search for the user you want to edit.  You can do this by National ID/Passport Number, Full Name, Yes ID or Gender.
Note: The search is case sensitive so you must use CAPITAL letters if the text you are searching for is also in capitals. You may have to try a combination of capital and lower case to match your search.
Once you have found the user click the Edit button at the left hand side.
At the Student Information screen edit the users’ details as required.
uhteau4 Once completed, click on the Parent or Guardian tab.
htcanpog4 Click the Save button to update the users’ account details.
Check that the users’ details are correct. Click the Confirm button to update the user.
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The user has now been updated and added to the VLE.
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How to Add a New User


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 Posted by at 7:54 am