How to Share a Resource

Available to: Teachers, Frog Admin

To share a folder or site to other users, click on the resource to select it and then click the share icon.
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You will be prompted to specify who you want to share the resource with. Type in the name of a group or an individual and make your selection when they appear in the list.
For each chosen individual or group, you can chose the sharing permissions given to them.
  • Can edit & manage: Sites can be added, edited, duplicated and deleted. Files can be added, deleted, duplicated and renamed.
  • Can contribute: Users can add content to interactive areas of sites such as Polls, Forms, Quizzes, Forums, Message walls, Text Activity and File drop. Users can only view existing files.
  • Can view: The users can only view existing files and sites.
Shared folders can be identified with the shared symbol.
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After dragging an item into a shared folder, you are prompted to make a copy leaving the original where it was unchanged, or move the item. Click on an icon to make your choice or click the ‘x’ to cancel the operation.
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For further information on the effects of dragging a site into a shared folder, please view the help on Sharing Sites in the Sites section.

Sharing using the Actions Menu

Single clicking on a resource enables an extended list in the Actions menu htsar004 at the top right of the window.

Using a file in new site

By clicking on a file and selecting Use in new site from the Actions menu, a new site is created with a link to the file appearing in the site. The file can be distributed to other users by then sharing the site.
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Send copy to…

Use this option to send a file to appear on the Timeline of a specified user, group or site.
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Shared With Me

The Shared With Me category in the FrogDrive contains any folders that have been shared with you.
You will be able to view the contents of the folder, however, you will only be able to edit, add or remove items in the folder if the person that shared the folder with you has given you permission to do so.
Clicking on the ‘Lesson Resources’ folder will take you to the same area as the Lesson Resources menu on the left.
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How to Share a File with Feedback

Occasionally, you may want those you have shared a file with to leave feedback. This can be useful when sending a document out to colleagues for review. This could be a document, audio file or video. When a comment is left you will receive a message in your Notifications panel.
Begin by clicking on the FrogDrive icon in the Frog Bar.
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Click on My Documents.
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Click on the file to be shared. This will highlight the file.
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With the file highlighted, from the Actions menu select Use in new site.
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Once completed, your file will appear inside the site as a download link. It is now ready to be edited.
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 SFFeedback007 Click on the Edit button to release the Content Panel.
Select the Text Widget and drag it into the layout box under your file. Make sure the layout box turns blue before you release the Widget.
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Double click on the layout box display displaying sample text. Type in instructions such as; ‘Please leave your comments below’.
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Highlight and then format the text using the tools in the Content Panel.
 SFFeedback010 Click on the Widgets tab.
 SFFeedback011 Now select the Wall Widget. The Wall Widget is used to allow users of shared sites to type comments. These comments are visible by everyone who has access to the site.
Drag the Wall Widget into the active layout box under the text. Make sure the Layout Box turns blue before you release the widget.
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 SFFeedback013 Click on the Save Changes button to save your page.
 SFFeedback014 Click on the X button to close the Content Panel.
By default the site containing your file is only visible by you. To begin sharing your site, click on the Share button in the Frog Bar. This will open the Share or Assign window.
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In the Share or Assign window, click on the Share option.
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If required, tags can be added. If no tags are required click the Next button to continue.
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To specify who can access your file you must first share the site. Click the Private button in the Share window.
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Type in the name or names of individual users or group you are allowing to access your site.
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Once found click on the Add button to add them to the list.
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In the drop down menu ensure the access type for the user or group is set to Can contribute. This ensures that users can add content to interactive areas such as Forums, Message Walls and File Drop.
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Click on the blue Share button to begin sharing the site and make your file available.
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The site containing the file is now shared only to those that you have listed. They will be able to download the file and leave comments on the Message Wall. You will receive a message in the Notifications panel if a comment is left.

How to Share a File as a Site

When sharing confidential or sensitive files it is unlikely that you would store them in a collaborative area that others can easily access. However, files can be stored and shared directly from a private area such as My Documents. Only those who have been given permission will be able to access the file.
The file you want to share must be uploaded into the My Documents area of the FrogDrive.
Begin by clicking on the FrogDrive icon in the Frog Bar.
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Click on Documents.
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Click on the file to be shared. This will highlight the file.
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With the file highlighted, from the Actions menu select Use in new site.
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Your file will now be converted into a site.
The name of the site will be the same as the name of the file you are sharing. (This can be changed by clicking on the black Edit button once the site has been created).
Once completed, your file will appear in a site contained within the Resource tab as a download link (unless it is an image, in which case the image is displayed in the site).
The site is now ready to be shared. Click on the Share button in the Frog Bar.
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In the Share or Assign window, click on the Share option.
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If required, tags can be added to the site in this area. If no tags are required click the Next button to continue.
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Click the Private button in the Share or assign window.
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Type in the name or names of individual users or groups you are allowing to access your site in the Who has access box.
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Once found, click on the Add button to add them to the list.
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In the drop down menu ensure the access type for the user or group is set to Can view. This means that users can only download the file and not edit the site.
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Click on the blue Share button to begin sharing the site and make your file available.
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The site containing the file is now being shared only to those that you have listed. It will appear in the Other Sites section of their FrogDrive.
Note for teachers: Files can also be shared from Lesson Resources and School Documents as well as My Documents.

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 Posted by at 10:03 am