Quick Launch-14

Basics
Doing More
How to Use Site Transfer Tool
What is Pinboard?
How to Use Pinboard inside Discover
How to Use Pinboard in the Content Panel
What are Site Templates?
How to Create a New Site Template
How to Convert a Site to a Template
How to Share a Site Template
What is Site Duplication?
How to Duplicate a Site in FrogDrive
How to Duplicate a Site from the Site Menu
How to Configure Sites Autosave
What is the Data Viewer?
How to View Captured Data
How to Export Captured Data
How to Print Site
How to View Site Information
What is Sharing?
What are the Sharing Options?
How to Share a Site
How to Specify Who Has Access to a Site
How to Send your Site to the MoE Repository
How to Get Sites from the FrogStore
What is a Message Wall?
How to Add a Message Wall to a Site
How to Add a New Post to a Wall
How to Comment on an Existing Post
How to Use the Noticeboard widget
What are Site Assets?
How to Use Site Assets
What is Site Management?

What is the Data Viewer?

If you have edit and manage access to a site and have included data gathering items such as SCORM packages, Quizzes, Polls or Forms you can review the data that has been collected by these items. The Data Viewer is a tool that is used to review these collections of data. It is accessed on a site by site basis and provides you with the ability to export the data collected.
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The Data Viewer is accessed from the Site Menu. A small arrow will appear next to the Site label indicating that the menu is available to you.
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The Data Viewer will check the site to assess what data to display. The ICONS on the left indicate the types of data gathering widgets found on the site. Data is available for those Widgets displayed in bold.
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witdv4 Click the expanded view button witdv5 to view the Data Category names.
If there is only one of the data gathering widgets found on the site, the data will be displayed in the panel on the right. However, if there is more than one widget in that category they will be displayed in the panel as tiles.
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If you single click on the tile, the actions menu dvetd1 becomes available.
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You can now either choose to select one of the options from the menu or to double click on a tile to proceed to viewing the data. The left hand panel of the Data Viewer will then collapse, maximising the space available to you for viewing the data.

How to View Captured Data

When viewing an individual item, different fields will be shown based on the item type. A quiz will show different fields to a SCORM package for example. You will also find different options in the category view Actions menu depending on the type of item selected. The expected fields and actions for each type of data collection item are as follows:

Forms

When viewing the data for an individual form the summary area of the view will display:
  • The name of the form.
  • How many times people have taken the form (total submissions).
  • The number of people the site has been shared with.
  • The date and time of the first submission.
  • The date and time of the most recent submission.
  • The form description.
  • The summary area will also display a graph showing the number of submissions per day, week or month. If the form has been active for less than 14 days the graph is displayed in days, between 14 and 59 days in weeks and 60 days or over in months.
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The following data fields will also be returned from the form, which can then be exported to a CSV:
  • User Name: The username of the person who submitted the form.
  • Name: The full name of the person who submitted the form.
  • Date/Time of Submission: The date and time that the form was submitted.
  • Form Fields: The fields from the form will also be displayed in the order in which they appeared in the form. Each field will have its own column with multiple choice answers being displayed as sub-columns.
By default this table is sorted by date/time of submission with the most recent submissions at the top. This table can be reordered by selecting any column header.

Polls

When viewing the data for an individual Poll the summary area of the view will display:
  • The name of the Poll.
  • How many times people have completed the Poll (total submissions).
  • The number of people the site has been shared with.
  • The date and time of the first submission.
  • The date and time of the most recent submission.
  • An overview of the current Poll results.
  • The summary area will also display a graph showing the number of submissions per day, week or month. If the Poll has been active for less than 14 days the graph is displayed in days, between 14 and 59 days in weeks and 60 days or over in months.
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Click on the Table tab to view the results in table form (default view).
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Click on the Graph tab to view the results as a bar graph.
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The following data fields will be displayed in the data grid, which can then be exported to a CSV:
  • User Name: The username of the person who completed the Poll.
  • Name: The full name of the person who completed the Poll.
  • Response: The option the person chose from the Poll.
  • Date and Time of Submission: The date and time the submission was made.
When exporting a .CSV file extra columns will be included displaying gender and year group.
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Quizzes

When viewing the data for an individual quiz the summary area of the view will display:
  • The name of the quiz.
  • How many times people have taken the quiz (total submissions).
  • The number of people the site has been shared with.
  • The date and time of the first submission.
  • The date and time of the most recent submission.
  • The summary area will also display a graph showing the number of submissions per day, week or month. If the quiz has been active for less than 14 days the graph is displayed in days, between 14 and 59 days in weeks and 60 days or over in months.
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The following data fields will also be returned from the quiz, which can then be exported to a CSV:
  • User Name: The username of the person who took the quiz.
  • Name: The full name of the person who took the quiz.
  • Start: The date and time the person began the quiz.
  • End: The date and time the person completed the quiz.
  • Score: The final score achieved, based on questions answered correctly first time and questions answered correctly on retries.
  • Answered First Time: The number of questions answered correctly first time.
  • Answered After Retry: The number of questions answered correctly on a retry, after initially answering incorrectly.
  • Total Retry Attempts: The number of physical retries attempted by the person taking the quiz, this is not the number of questions retried.
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By default the table is sorted by date/time of the last submission with the most recent submission being displayed at the top. You can reorder the table by clicking any column header.

SCORM

When a SCORM package is selected at category level the actions menu will allow for exporting of quiz data to a CSV only.
When viewing the data for an individual SCORM package the summary area of the view will display:
  • The name of the SCORM package.
  • How many times people have completed the SCORM package (total submissions).
  • The number of people the site has been shared with.
  • The date and time of the first submission.
  • The date and time of the most recent submission.
  • The summary area will also display a graph showing the number of submissions per day, week or month. If the SCORM package has been active for less than 14 days the graph is displayed in days, between 14 and 59 days in weeks and 60 days or over in months.
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The following data fields will also be returned from the submission, which can then be exported to a CSV:
  • User Name: The username of the person who completed the SCORM package.
  • Name: The full name of the person who completed the SCORM package.
  • Completed: Whether or not the SCORM package was fully completed. If a SCORM package has more than one activity it may be only partially completed. If the person taking the SCORM package completed it fully a Y will be displayed. If an N is displayed the SCORM package has not been completed.
  • Overall Score: The score for the whole SCORM package.
  • Time Taken: The time, in minutes, that the person submitting the SCORM package took to complete it.
  • Submission Date: The date the SCORM package was submitted.
As SCORM packages can contain more than one module the data grid has been designed to expand to show information for each of the individual modules for a given submission.
To expand a submission and see further details of the modules within it, select the submission you wish to expand by clicking any part of the submission row. The submission should now expand to show further information.
When exporting a SCORM packages data to a CSV file the fields list above will be exported. The data for each module will also be exported but will be restricted to module name and score.

How to Export Captured Data

Any users that access to the Data Manager are able to export the gathered data for that site in the form of a CSV (comma separated values) file.
Click on the actions dvetd1 menu.
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Click on the Export option to download the data onto your device in the usual way managed by your browser. The downloaded data can then be viewed in a suitable spreadsheet program.
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How to Print Site

The Site Printing tool enables users to print sites as displayed.
This feature will help users who have limited internet access to utilise Sites as a teaching and learning resource.
To print a Site, open a Site and load the page you wish to print.
When the page has finished loading, click on the Site menu on the top left corner.
In the dropdown menu that appears, click on Print Current Page.
Note: At the moment, you can only print the current page.
To print other pages, go to the page and click on Print Current Page again.
Depending on your browser, a print dialog will appear after you click Print Current Page. Configure your settings in the print dialog to proceed.

How to View Site Information

Users can view information about a site such as original author, edit history, and owner history.
To view site information, click on the Site menu on the Frog Bar and select About Site.
The Original Author tab shows you who created the Site.
The Last Edited tab shows you who edited the Site most recently.
The Owner History tab shows the number of owners the Site has had and a list of these owners with the current owner at the top of the list.

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 Posted by at 9:33 am